Notification Email

Send this to each Scout on the roster, with their unit leader copied, about three weeks before the event. Paste the event’s roster at the bottom so Scouts can confirm they’re on it.

Subject: Eagle boards on [date]: what to bring

Life Scout/Eagle Scout Candidate,

You have indicated your interest in achieving Eagle Rank within Scouting America. To attain this rank in Scouts BSA, you must attend both a Review Board for your Project Proposal and a final Eagle Rank Board of Review. Your slot is reserved for [day, date]. Please bring [3] adult volunteers with you; they will assist with Project Review Boards and Eagle Boards of Review for fellow scouts.

Here are a few items to help prepare you for your upcoming appointment:

• Your slot is only a reservation. You will be seated only if the materials submitted for the Board are complete and meet the requirements defined by the Scouting America Guide to Advancement.
• Boards will commence at [7:00 pm]. Arrive at [6:30 pm] to check in. If we have enough adult volunteers, we may start early.
• Boards will take place at [venue], [address].

Before your Project Review Board:

• Use the current Eagle Scout Service Project Workbook provided by the Scouting America National Office. Projects submitted using any other version will not be approved.
• Ensure your project meets 5 tests for an Acceptable Eagle Scout Service Project. Routine maintenance must have sufficient impact to qualify.
  1. The project provides sufficient opportunity to meet the requirement.
  2. The project appears to be feasible.
  3. Safety issues will be addressed.
  4. Action steps for further detailed planning are included.
  5. The Scout is on the right track with a reasonable chance for a positive experience.
• Obtain all necessary signatures (beneficiary, unit leader, and committee) prior to submission for a Project Review Board.
• Prepare [2] copies of the Service Project Proposal for the Project Review Board to use.
• Bring any additional materials that you wish to include (e.g., prototypes, drawings, photographs).

Before your Eagle Rank Board of Review:

• Submit a completed Eagle Scout Rank Application on the current form, signed by the Eagle Candidate, Unit Leader, Unit Committee Chair, and [council name] verification approval. [Note any recent change to the application form.]
• Provide a completed Eagle Scout Service Project Workbook with all sections, approvals, and signatures (Eagle Candidate, Unit Leader, Unit Committee Chair, Project Beneficiary).
• Request references from the four people listed on your application, and follow up to confirm they have responded. Responses go to your Scoutmaster, Committee Chair, or a designated adult such as a Life to Eagle coach who can bring them the day of your review; if you carry them, they must stay sealed and unread.
  • If after diligent effort four recommendations are not received, the board of review can go forward without them, though it may ask what efforts you made.
• If your project raised funds from outside the approved sources, bring the signed Fundraising Application.
• Bring [3] sets of the Eagle Scout Rank Application and Eagle Scout Service Project Workbook for the Eagle Board of Review to use.
• Bring additional materials that you wish to include (e.g., prototypes, drawings, photographs).
• Decide whether your Unit Leader will introduce you, and invite anyone you’d like present for photos.

Throughout the District Eagle Rank Advancement process, remember:

1. Scouting gives you the chance to practice written communication. Do your best to make your materials legible and coherent to the reader.
2. Dress for your Board in formal Scouting attire. Wear your Scouting America Uniform (Class A), merit badge sash, and neckerchief, if you have them.
3. Bring [3] adult volunteers with you to help with Project Review Boards and Eagle Boards of Review for fellow scouts.
4. Everyone on the District Advancement Committee is a volunteer. Please keep that in mind if something goes wrong.
5. We expect you to handle your own communications about your advancement.
6. Boards run back to back through the event, so there may be some waiting. Thank you for your patience.
7. Be Prepared! And enjoy the experience!

If you have decided not to attend this month’s boards, please reach out as soon as possible if you are on the list below.

Proposal Review

[names and units]

Final Board of Review

[names and units]

Adult Volunteers

[names]