Checklists
The pre-check the district advancement chair runs on each final-board Scout’s paperwork before the event, the check-in list for the desk, and the items that must be signed before a new Eagle Scout leaves.
Pre-check
Run the pre-check for every final-board Scout as their council-verified application arrives, and no later than the weekend before the event. Tell the Scout and unit leader about anything missing while there’s time to fix it.
| Item | ✓ |
|---|---|
| Project proposal approval signatures (beneficiary, unit leader, unit committee, district), or a copy of the email approval after an adjourned review | |
| Project report completion signatures (Scout, unit leader, beneficiary) | |
| [Three] copies of the workbook and application for the board | |
| Council verification on the Eagle Scout Rank Application | |
| Application signatures (Scout, unit leader, unit committee chair) | |
| Statement of ambitions and life purpose, and list of positions, honors, and awards, attached | |
| Reference letters: how many have arrived, and who is bringing them | |
| Signed fundraising application, if the project raised funds from outside the approved sources |
Check-in
At the desk on event day, before the Scout is seated:
Project proposal review
- Current Eagle Scout Service Project Workbook, proposal section filled in
- Signed by the beneficiary, unit leader, and unit committee
- [Two] copies of the proposal for the reviewers
Eagle Scout board of review
- Everything on the pre-check above is in hand
- The Scout has the required 21 merit badges and six months in a position of responsibility after the Life board of review. “Scouts must not be required to attach blue cards or other proof of merit badge completion with their application. If a discrepancy is discovered, a blue card or other suitable proof may be requested to confirm the completion date.”
- Reference letters are present, or note which are missing. The board goes forward without them: “A board of review must not be denied or postponed due to unresponsive references.”
After the board
Before a new Eagle Scout leaves:
| Item | ✓ |
|---|---|
| Advancement form signed | |
| Eagle Scout Rank Application signed | |
| Congratulations letter signed | |
| Scout handbook signed (if brought) | |
| Next steps explained to the new Eagle Scout |