Notification Email
The email sent to every Scout on the roster about three weeks before the event, telling them what to bring for a project proposal review or an Eagle Scout board of review.
Templates
Generic versions of the emails, letters, and checklists used at the event. Copy them, replace the bracketed fields, and adapt them to your district.
Each template here is the generic form of one Etowah District actually
uses. Replace anything in [square brackets] with your district’s details,
and cut anything that doesn’t apply to how you run the event.
Wherever a template quotes the Guide to Advancement, keep the quotation as written. Rewording policy is how a “should” turns into a “must.”
Reference Letter Requests
Two sample letters a Scout can hand to the references listed on the Eagle Scout Rank Application, plus the Guide to Advancement’s rules on who may serve and how responses are handled.
Congratulations Letter
The letter a Scout receives after an Eagle Scout board of review recommends them, explaining what happens between the board and the Eagle credentials.
Board Instructions
The one-page instruction sheet that goes into the room with each Eagle Scout board of review: what to sign, where, and what to hand back.
Checklists
The pre-check the district advancement chair runs on each final-board Scout’s paperwork before the event, the check-in list for the desk, and the items that must be signed before a new Eagle Scout leaves.