---
title: "Windows Version"
url: https://eagleboards.page/docs/scheduler/windows/
site: Eagle Boards (https://eagleboards.page/)
last_revised: 2026-10-25
html_version: https://eagleboards.page/docs/scheduler/windows/
description: "A walkthrough of an event on the Eagle Board Scheduler for Windows, a native Windows app that needs nothing installed."
---

# Windows Version

> A walkthrough of an event on the Eagle Board Scheduler for Windows, a native Windows app that needs nothing installed.

A native Windows app. Scouts and adults sign in on a website from any tablet or
laptop at the venue; the district advancement chair runs the event in a Windows
app on the admin computer. It's a single `EagleBoards.exe` that includes its
own .NET runtime, so there's nothing to install.

**Get it:** [github.com/deekayen/eagleboards-windows](https://github.com/deekayen/eagleboards-windows),
under **Releases**; see [Install](#install) below.

![Eagle Boards for Windows in dark mode, mid-event, with the File, Edit, View, Board, and Help menus across the top: the Youth list holds every youth, three waiting, four on a board and none finished yet; the Rooms panel, with Find a person above it, shows room 101's final board overdue at 49 minutes, an alarm clock on a solid pink-red fill, and room 200A's proposal review running long at 28 minutes, a timer clock on an orange tint, while the other rooms show a stopwatch; the details pane on the right shows Arthur Eldred's board in review, its Result and Notes above the members, Neil Armstrong chairing, with Complete at the pane's foot](/images/scheduler/windows/event.png)

The demo event uses famous Eagle Scouts as its cast: Neil Armstrong, Jim
Lovell, and Charles Duke on one board, Gerald Ford chairing another, Steven
Spielberg chairing a proposal review.

## System requirements

* **Windows:** Windows 11. Windows 10 version 22H2 should work too, without
  Windows 11's translucent window background.
* **Processor:** 64-bit Intel or AMD (x64). ARM-based Windows PCs haven't
  been tested.
* **Other software:** none. The exe includes its own .NET runtime, and it runs
  without administrator rights.
* **Check-in station:** any tablet, phone, or laptop with an up-to-date web
  browser. Nothing is installed on it.
* **Disk space:** a 74 MB download. The event's records are small CSV files.
* **Network:** Wi-Fi the check-in stations share with the admin computer,
  set as a private network in Windows (see below), on port 8080 (the
  start-up window can change it). The internet is needed only for the
  [SignUpGenius import](../#signupgenius).

**The venue Wi-Fi has to be a private network in Windows.** The first time the
scheduler starts, Windows Firewall asks whether to let it on the network: allow
it on private networks, which takes an administrator's approval. Windows,
however, treats a newly joined Wi-Fi network as public, and on a public network
the check-in stations are still blocked. Before the event, open **Settings ›
Network & internet › Wi-Fi**, open the venue network's properties, and set
**Network profile type** to **Private network**.

Only one program can use port 8080 at a time, so don't run the Java version
on the same computer while this one is running.

## Install

1. **Download** `EagleBoards.exe` under
   [Releases](https://github.com/deekayen/eagleboards-windows/releases).
2. **Put it in the data folder**, such as `C:\eagleboards`, or anywhere you
   like. Nothing is installed: the exe is the whole program.
3. **Let Windows run it.** The exe isn't code-signed yet, so the first time
   Windows may say it *protected your PC*: choose **More info**, then **Run
   anyway**.

To check the download, get `EagleBoards.exe.sha256` from the same release
and compare it with what `certutil -hashfile EagleBoards.exe SHA256` prints
in a Command Prompt.

**Moving from the Java or Mac version?** It reads and writes the same data
files, so an existing data folder keeps working: choose it as the **Data
folder** when the scheduler starts.

**Upgrading** is replacing `EagleBoards.exe` with the new release. Windows
may ask once more, as in step 3. The data folder is left as it is.

## Starting up

Double-click `EagleBoards.exe`. The start-up window asks for:

* **Data folder**: where the adult history and one folder per event are
  kept.
* **Event date**: defaults to today.
* **Check-in network**: the venue Wi-Fi. Serving only that network keeps
  the sign-in site off VPN and virtual-machine adapters.
* **Port** (8080).
* **SignUpGenius API key**, and whether to **Import the event's sign-ups
  from SignUpGenius** (see [SignUpGenius](../#signupgenius)). Paste the key
  once: Windows keeps it, encrypted so only your Windows account can read
  it, and never in the data folder. Empty the box and press **Start** to
  forget it.

Press **Start**. The first time, Windows Firewall asks whether to allow the
scheduler on the network: allow **private** networks, or the check-in
stations can't connect. Point each station's browser at the check-in
address in the window's status bar, or press **QR code…** beside it and
scan the code with the tablet's camera. Then add rooms with **Add room**;
the buttons beside it rename the selected room or switch it between final
boards and project reviews.

## 1. People sign in

At the check-in station, a Scout taps **I am a youth** and an adult taps **I am
21 or older**. A sign-in shows up in the scheduler immediately. A Scout is
asked for a name, an email address, a unit, and which review they're here for,
never a phone number or a birthdate. From the network, the lists show names and
units only.

![The check-in page on a tablet: I am a youth and I am 21 or older buttons above the lists of youth and adults already signed in, with the time and unit of each](/images/scheduler/windows/checkin.png)

Each person appears in the Youth list the moment they register. The list
holds every youth, next to the rooms, in three groups: **Waiting**, **On a
board** and **Finished**.

## 2. Seat a board

Select a waiting Scout. Eagle Boards proposes a board in the details pane: a
chair, enough members, and a free room of the right kind. It never picks
adults from the Scout's own unit, and it puts the adults who have waited
longest first. An adult marked unavailable for that kind of board is
refused, and one adult listed twice doesn't count as two members. A Wood
Badge pentagon follows the name of an adult who has it, and a warning
triangle marks one from the Scout's own unit.

Change the board there: click an adult under **Add members** to add them
(**Find an adult** narrows the list), and remove one from **Board members**
to drop them. **Fill the rest** completes the board around your own picks;
**Start over** clears it and proposes a fresh one. Press **Seat board** once
the room and members look right.

![Selecting Bill Amend, who has waited 53 minutes, proposes room 200B with Guion Bluford as chair and Steve Fossett, both names followed by the Wood Badge pentagon; after Seat board, room 200B shows the board convening and Bill Amend moves to On a board](/images/scheduler/windows/seat-board.gif)

Every step can be taken back with **Edit › Undo** (Ctrl+Z): seating, starting,
completing, moving a room, renaming a room, and marking an adult gone home.
Only **Reset**, **Postpone**, and **Remove room** ask first.

The **Board** menu holds the same steps as the buttons, for the youth who is
open: the next step, named for it (**Seat board**, **Start review**, or
**Complete**; Ctrl+Enter), **Postpone**, **Reset**, **Link an adult**, and
**Unlink**. Below those are the commands for the selected room, such as **Rename
room** (F2) and **Remove room**. Each is available when its button is.

## 3. Start the review and complete it

When the members have finished reading, press **Start review**. On a board
of review it first reminds you to fetch whoever introduces the Scout, and
says where they are; a project review has no introduction. When the
board comes out, choose the result, add any notes, and press **Complete**.
The step's button sits at the foot of the details pane, and Ctrl+Enter
presses it from anywhere on the page, the notes included. **Help › Eagle
Boards help** (F1) walks through each step.

If someone has to leave mid-board, the details pane still has **Add
member…**, **Replace…**, and **Change chair…**, so the room's timer keeps
running instead of resetting.

![In light mode, completing Arthur Eldred's overrunning board: Approved is chosen and a note typed, both above the board's members, then Complete moves Arthur Eldred to Finished, marked Completed, and room 101 is free again](/images/scheduler/windows/complete-board.gif)

To find which room someone is in, type their name in **Find a person**
above the rooms (Ctrl+F). The rooms narrow to that youth's or adult's, and
for anyone not in a room it says where they are: waiting, finished, or gone
home.

## The tables

**View** in the menu bar switches the window between the Event page
(Ctrl+1) and a page for each table (Ctrl+2 to Ctrl+8), most of them edited
in place:

* **Results**, to correct a result recorded wrongly. **File › Save
  report…** (Ctrl+S) saves the results as a CSV file for Excel.
* **Adults**, to change someone's roles, such as making a member a Chair.
  **Add adult…** signs in an adult who would rather not use the tablet,
  filled in from a search of the adult history.
* **Youth**, **Pre-registered**, and **Rooms**.
* **Adult history CSV**, read-only. **Sign in for today** puts the adult
  selected there on today's list, as if they had signed in at the tablet.
* **Approved proposals**, the project proposals approved at earlier events
  in the data folder, for a Scout who comes to a final board without the
  signed proposal page.

A youth's status and a board's members aren't edited there: the Event
page's steps change those, so a room and its members are always freed
together.

Closing the scheduler stops the check-in site. Everything is saved as it
happens; there is no save step. **Help › Donate…** opens the ways to support
the project in Settings.