---
title: "Running an Eagle Board Event"
url: https://eagleboards.page/docs/
site: Eagle Boards (https://eagleboards.page/)
last_revised: 2026-10-18
html_version: https://eagleboards.page/docs/
description: "How a district advancement committee runs a volunteer-staffed event that holds Eagle Scout service project proposal reviews and Eagle Scout boards of review, organized by when each task happens."
---

# Running an Eagle Board Event

> How a district advancement committee runs a volunteer-staffed event that holds Eagle Scout service project proposal reviews and Eagle Scout boards of review, organized by when each task happens.

An Eagle board event puts two kinds of review on one schedule:

* **Project proposal reviews.** A Life Scout presents their Eagle Scout
  service project proposal for district approval before starting work.
* **Eagle Scout boards of review.** A Scout who has finished every
  requirement, and whose application the council has verified, meets the
  board.

Most districts hold these once a month, by appointment. Volunteer adults
staff the boards, and one of them chairs each board; the **district
advancement chair** is responsible for running the event as a whole. These
pages are that person's working guide:

1. [Planning the Year](planning/): the venue, the sign-up, and the equipment.
2. [Each Month](each-month/): notifying Scouts, getting verified
   applications from the council, pre-checking paperwork, and printing.
3. [Event Day](event-day/): check-in, walk-ins, seating boards, and
   what has to be signed before a Scout leaves.
4. [After the Event](after-the-event/): getting the signed applications
   back to the council.

For the adults in the room, see [Board Members](board-members/) and [Reviewing
Project Proposals](proposals/). Ready-to-adapt letters, emails, and checklists
are under [Templates](templates/). The [Scheduler](scheduler/) section shows
the free software that runs check-in and room assignment.

<div class="alert alert-info" role="alert"><div class="h4 alert-heading">Examples from Etowah District</div>


Boxes like this one describe how Etowah District of the Northeast Georgia
Council does something. They show one working arrangement, not a
requirement. Swap in your own council's service center, sign-up system, and
venue.
</div>


Everything here follows Scouting America's
[Guide to Advancement](https://www.scouting.org/resources/guide-to-advancement/)
(No. 33088). Where this site describes a local practice, it is a procedure
for administering the national requirements. No council, district, or unit
may add to or subtract from the requirements themselves.

## Pages in this section

- [Planning the Year](https://eagleboards.page/docs/planning/index.md)
- [Each Month](https://eagleboards.page/docs/each-month/index.md)
- [Event Day](https://eagleboards.page/docs/event-day/index.md)
- [After the Event](https://eagleboards.page/docs/after-the-event/index.md)
- [Board Members](https://eagleboards.page/docs/board-members/index.md)
- [Reviewing Project Proposals](https://eagleboards.page/docs/proposals/index.md)
- [Templates](https://eagleboards.page/docs/templates/index.md)
- [Scheduler Software](https://eagleboards.page/docs/scheduler/index.md)
- [Virtual Boards of Review](https://eagleboards.page/docs/readonly-doc-sharing/index.md)