After the Event
Return the paperwork to the council
From the Guide to Advancement: “If a board of review approves a candidate, the signed application, reference letters, and any information that might be considered confidential are returned to the local council.”
Get the physical applications to your council service center promptly.
The day after the event, the district advancement chair either mails the applications to the Jefferson Service Center or gives them to a District Executive to take to the office at the next Friday staff meeting.
Credential processing
From the Guide to Advancement:
At the council, the Scout executive signs the application, certifying proper procedures were followed. The application is then entered into the Scouting America system and filed locally.
National validates all applications received. Then the National Distribution Center generates the credentials and prints, packages, and mails the certificate, pocket card, and congratulatory letter to the council.
“Upon receipt of the Eagle credentials, council service center personnel should alert unit leadership immediately.” Until then, remind families not to schedule the court of honor too soon: “The Eagle Scout medal or patch must not be sold or otherwise provided to any unit or to the Scout, nor should the court of honor be scheduled until after the Scout executive has signed the application, certifying proper procedures were followed, the rank has been entered into the system and filed locally, and the certificate is received at the council service center.”
“The board of review date—not that of a subsequent court of honor—becomes the rank’s effective date.”
Keep a record
Note who was reviewed, the outcome, and who sat on each board. The scheduler software writes this to a dated folder of CSV files automatically. Those files contain personal information about minors, so keep them private and off shared or cloud-synced drives.